Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held at: County Hall, Leicestershire County Council, Glenfield, Leicester, LE4 3BU on Wednesday 22 January at 10:30 hours

The recording of this meeting can be found by clicking here.

AGENDA

1. Apologies for absence
2. To receive declarations by members of interests in respect of items on this Agenda
3. To advise of any other items which the Chair has decided to take as urgent
4. Chair’s Announcements
5. Public Participation/ CFA Rules of Procedure Rule 9 – Member Questions
6. To confirm the minutes of the meeting of the Combined Fire Authority held on 27 September 2019 as a correct record
7. To consider the minutes of the Corporate Governance Committee meeting held on 18 September 2019
8. 2020/21 Budget Planning Update
9. External Audit – Annual Audit Letter 2018/19 (Appendix – Annual Audit Letter)
10. Training Facility – Service Leadership and Development Centre: Project Update (Appendix A – Site Selection and Appendix B – Project Update)
11. Integrated Risk Management Plan 2020-2024 – Outcome of Consultation (Appendix – IRMP Consultation Summary Report 2020-2024)
12. Urgent Action
13. Date of Next Meeting: The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority will be held on Wednesday 12 February 2020 at 10:00am at Leicestershire Fire and Rescue Service Head Quarters, Birstall

Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held at: Leicestershire Fire and Rescue Service HQ, Birstall, Leicester on Wednesday 12 February at 10:00 hour

The recording of this meeting can be found by clicking here.

AGENDA

1. Apologies for absence
2. To receive declarations by members of interests in respect of items on this Agenda
3. To advise of any other items which the Chair has decided to take as urgent.
4. Chair’s Announcements
5. Public Participation/CFA Rules of Procedure Rule 9 – Member Questions
6. To confirm the minutes of the meeting of the Combined Fire Authority held on 22 January 2020 as a correct record
7. To consider the minutes of the Corporate Governance Committee meeting held on 20 November 2019
8. Revenue Budget and Capital Programme 2020-21 (Appendix 1, Appendix 2, Appendix 3, Appendix 4, Appendix  5 and Budget Strategy 2019/20 – 2021/22 – Formal Resolutions – Revised)
9. Pay Policy Statement 2020-21 (Appendix A – Pay Policy Statement 2020-21)
10. Integrated Risk Management Plan 2020-24 – Public Consultation Results (Appendix 1 – IRMP 2020-2024 Consultation Summary, Appendix 2 – Consultation Results Report, Appendix 3 – Fire Brigades Union Response to LFRS IRMP 2020-2024 and Appendix 4 – Final Response of Leicestershire County Council to LFRS IRMP 2020-2024)
11. Leicestershire Fire and Rescue Service Financial Resource – Update
12. On-Call Review Project – Update (Appendix A – Project Pilots and Workstreams)
13. Service Delivery – Update
14. Equality, Diversity and Inclusion Scheme 2020 – 25 (Appendix – Equalities, Diversity and Inclusion Scheme 2020 – 2025)
15. Calendar of Meetings 2020-21 (Appendix 1 – Calendar 2020-21)
16. Urgent Action
17. Date of Next Meeting: The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority will be held on Wednesday 17 June 2020 at 10am at Leicestershire Fire and rescue Service Headquarters, Birstall.

This meeting has been cancelled.

Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held via Microsoft Teams on Wednesday 29 July at 10:00 hour.

The meeting was webcast live on YouTube, and it can be found by clicking here.

AGENDA

1. Election of Chairman
2. Election of Vice Chairman
3. Apologies for absence
4. To receive declarations by members of interests in respect of items on this Agenda
5. To advise of any other items which the Chair has decided to take as urgent
6. Chair’s Announcements
7. Public Participation/ CFA Rules of Procedure Rule 9 – Member Questions
8. To confirm the minutes of the meeting of the Combined Fire Authority held on 12 February 2020 as a correct record
9. To consider the minutes of the Corporate Governance Committee meeting held on 22 January 2020
10. Schedule of Nominations and Appointments for the Municipal Year 2020/21 (Appendix – Schedule of Nominations and Appointments)
11. Revenue and Capital Outturn 2019/20
12. Service update during Covid-19
13. Appointment of Assistant Chief Fire and Rescue Officer
14. Exclusion of the Press and Public – The public are likely to be excluded during the following items of business in accordance with Section 100(A) of the Local
    Government Act 1972: The Future of the Day Crewing Plus Duty System, Report of the Employment Panel – Chief Fire and Rescue Officer Local Salary Review and Appointment of an Interim Chief Fire and Rescue Officer – Urgent Action by the Monitoring Officer and Treasurer
15. The Future of the Day Crewing Plus Duty System (EXEMPT)
16. Report of the Employment Panel – Chief Fire and Rescue Officer Local Salary Review (EXEMPT)
17. Appointment of an Interim Chief Fire and Rescue Officer – Urgent Action by the Monitoring Officer and Treasurer (EXEMPT)
18. Urgent Action
19. Date of Next Meeting: The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority is scheduled to take place on Wednesday 23 September 2020 at 10:oo hours

Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held on Wednesday 23 September at 10:00am

The meeting can be viewed live via YouTube.

AGENDA

1. Apologies for absence.
2. To receive declarations by members of interests in respect of items on this Agenda.
3. To advise of any other items which the Chair has decided to take as urgent.
4. Chair’s Announcements.
5. Public Participation/CFA Rules of Procedure Rule 9 – Member Questions.
6. To confirm the minutes of the meeting of the Combined Fire Authority held on 29 July 2020 as a correct record.
7. Statement of Accounts and Annual Governance Statement 2019/20. (Appendix 1 – Statement of Accounts) (Appendix 2 – Audit Completion Report.)
8. Training Facility – Service Leadership and Development Centre: Project Update.
9. Day Crewing Plus Duty System. (Appendix 1 – Letter to HSE) (Appendix 2 – Joint Statement of Intent.)
10. Service Identity.
11. Service Delivery Update.
12. Annual Report, Statement of Assurance and Annual Equality Report. (Appendix 1 – Our Plan 2020) (Appendix 2 – Annual Report and Statement of Assurance).
13. Appointment of Independent Persons. Supplementary Report – Appointment of Independent Persons
14. Urgent Action.
15. Date of Next Meeting
16. The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority will be held on Wednesday 16 December 2020 at 10.00am via Microsoft Teams.

Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held on Wednesday 16 December at 10am.

The meeting can be viewed live via YouTube.

AGENDA

1. Apologies for absence.
2. To receive declarations by members of interests in respect of items on this Agenda.
3. To advise of any other items which the Chair has decided to take as urgent.
4. Chair’s Announcements.
5. Public Participation/CFA Rules of Procedure Rule 9 – Member Questions.
6. To confirm the minutes of the meeting of the Combined Fire Authority held on 23 September 2020 as a correct record.
7. To consider the minutes of the Corporate Governance Committee meetings held on 11 March and 16 September 2020.
8. Wholetime Recruitment – Urgent Action taken by the Chief Fire Officer. (Appendix – Recruitment Timeline)
9. Amendment to Statement of Accounts 2019-20. Urgent
   Action Taken by the Chief Fire and Rescue Officer and the
   Treasurer. (Appendix)
10. Covid-19 and Leicestershire Fire and Rescue Service. (Appendix)
11. Day Crewing Plus Duty System.
12. Training Facility – Service Leadership and Development Centre: Project Update.
13. Service Identity.
14. Equalities Annual Progress Report 2019-20. (Appendix)
15. Service Delivery Update.
16. Urgent Action.
17. The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority will be held on 10 February 2021 at 10.00am via Microsoft Teams.

Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held on Wednesday 10 February at 10am.

The meeting can be viewed live via YouTube.

AGENDA

1. Apologies for absence.
2. To receive declarations by members of interests in respect of items on this Agenda.
3. To advise of any other items which the Chair has decided to take as urgent.
4. Chair’s Announcements.
5. Public Participation/CFA Rules of Procedure Rule 9 – Member Questions.
6. To confirm the minutes of the meeting of the Combined Fire Authority held on 16 December 2020 as a correct record.
7. To consider the minutes of the Corporate Governance Committee meetings held on 18 November 2020.
8. Revenue Budget and Capital Programme 2021/22.  (Appendix 1 – Budget 2021/22 ), (Appendix 2 – Capital Programme), (Appendix 3 – Treasury Limits and Indicators), (Appendix 4 – Proposed Capital Strategy), (Appendix 5 – Proposed Scheme of Virement), (Appendix 6 – Medium Term Financial Outlook), and Budget Strategy 2021/22 to 2022/23 – Formal Resolutions.
9. Day Crewing Plus Duty System.  (Appendix – Terms of Reference)
10. Pay Policy Statement 2021/22.  (Appendix – Pay Policy Statement)
11. Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services – Covid-19 Inspection Outcome. (Appendix – LFRS Covid-19 Inspection Letter)
12. Recruitment of the Chief Fire and Rescue Officer.
13. Wholetime Recruitment. (Appendix – Data)
14. Training Facility – Service Leadership and Development Centre: Project Update.
15. Service Delivery Update.
16. Calendar of meetings 2021/22.  (Appendix – Calendar 2021/22)
17. Urgent Action.
18. Date of next meeting. The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority will be held on Wednesday 16 June 2021 at 10.00am via Microsoft Teams.

Leicester, Leicestershire and Rutland Corporate Governance Committee Meeting

Meeting to be held at: County Hall, Leicestershire County Council, Glenfield, Leicester, LE4 3BU on Wednesday 22 January 2020 at 13:30 hours

The recording of this meeting can be found by clicking here.

AGENDA

1. Apologies for absence.
2. To receive declarations by members of interests in respect of items on this agenda
3. To advise of any other items which the Chair has decided to take as urgent
4. Chair’s Announcements
5. Minutes of the meeting held on 20 November 2019
6. Performance Monitoring April – November 2019 (Appendix 1 – Performance Update: April – November 2019)
7. Service Development Programme and ‘Our Plan 2019-22’ Update
8. Review of Key Performance Indicator Reporting (Appendix 1 – New Performance Update Template)
9. Urgent Items
10. Date of next meeting: The next meeting of the Corporate Governance Committee will be held on Wednesday 11 March 2020 at 2.00pm at Leicestershire Fire and Rescue Service Headquarters, Birstall, Leicester, LE4 3BU

Leicester, Leicestershire and Rutland Corporate Governance Committee Meeting

Wednesday 11 March 2020 at 14:00 hours

AGENDA

1. Apologies for absence
2. To receive declarations by members of interests in respect of items on this agenda
3. To advise of any other items which the Chair has decided to take as urgent
4. Chair’s Announcements
5. Minutes of the meeting held on 22 January 2020
6. External Audit Plan 2019/20 (Appendix – Audit Strategy Memorandum)
7. Progress against the Internal Audit Plan 2019/20 (Appendix 1 – Progress Internal Audit Plan and Appendix 2 – Statutory Constitutional Requirements and Working Arrangements)
8. Internal Audit Plan 2020/21 (Appendix – Internal Audit Plan)
9. Financial Monitoring to the end of December 2019
10. Performance Monitoring April 2019 – January 2020 (Appendix – Performance Update)
11. Service Development Programme and ‘Our Plan’ Update
12. Organisational Risk Register (Appendix – Risk Register 2020)
13. Industrial Action Business Continuity Planning (Appendix – Business Continuity Planning)
14. Her Majesty’s Inspectorate of Constabulary Fire and Rescue Services – Improvement Action Plan (Appendix – HMICFRS Improvement Plan)
15. Urgent Items
16. Date of Next Meeting: The next meeting of the Corporate Governance Committee will be held on 15 July 2020 at 2pm at Leicestershire Fire and Rescue Services Headquarters, Birstall

This meeting has been cancelled.

Leicester, Leicestershire and Rutland Corporate Governance Committee Meeting

Wednesday 16 September 2020 at 14:00 hours

The meeting can be viewed live via YouTube.

AGENDA

1. Appointment of Chairman.
2. Election of Vice Chairman.
3. Apologies for absence.
4. To receive declarations by members of interests in respect of items on this agenda.
5. To advise of any other items which the Chair has decided to take as urgent.
6. Chair’s Announcements.
7. Minutes of the meeting held on 11 March 2020.
8. Draft Statement of Accounts and Annual Governance Statement 2019/20.  (Appendix1 – Draft SOA and AGS 2019/20) (Appendix 2 – LFRS Audit Progress Report August 2020.)
9. Financial Monitoring to end July 2020.
10. Head of Internal Audit Service Annual Report 2019/20.  (Appendix  1 – Internal Audit Service Annual Report). (Annex 1 – HOIAS Annual Opinion 2019/20). (Annex 2 – Summary of Work Undertaken.) (Annex 3 – Summary of Self Assessment.)
11. Progress against the Internal Audit Plan 2020/21. (Appendix 1 – Progress Internal Audit Plan.) (Appendix 2 – Statutory Requirements).
12. Performance Monitoring April – July 2020.  (Appendix 1 – Performance Update). 
13. Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services Improvement Plan. (Appendix – HMICFRS Improvement Plan Update.)
14. Service Development Programme and ‘Our Plan 2020-24’.
15. Organisational Risk Register. (Appendix 1 – Risk Register August 2020.)
16. Governance Update. (Appendix A – Members’ Register of Interests 2020-21.) (Appendix B – Politically Restricted Posts.)
17. After the Incident Survey 2019/20. (Appendix 1 – After the Incident Survey Results.) 
18. Appointment of Independent Persons. (Appendix).
19. Urgent Items.
20. Date of Next Meeting: The next meeting of the Corporate Governance Committee will be held on 18 November 2020 at 2pm.

Leicester, Leicestershire and Rutland Corporate Governance Committee Meeting

Wednesday 18 November 2020 at 14:00 hours

The meeting can be viewed live via YouTube.

AGENDA

1. Apologies for absence.
2. To receive declarations by members of interests in respect of items on this agenda.
3. To advise of any other items which the Chair has decided to take as urgent.
4. Chair’s Announcements.
5. Minutes of the meeting held on 16 September 2020.
6. Financial Monitoring to the end of September 2020. 
7. Performance Monitoring April – September 2020. (Appendix 1 – Performance Update)
8. Progress against the Internal Audit Plan 2020/21. (Appendix 1) (Appendix 2)
9. Update on Developments on Local (External) Audit Arrangements.
10. Industrial Action Business Continuity Planning.
11. Service Development Programme and ‘Our Plan 2020-24’ Update.
12. Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services Improvement Plan and Covid-19 Inspection.
13. Annual Procurement Report 2019-20.
14. Urgent Items.
15. Date of Next Meeting: The next meeting of the Corporate Governance Committee will be held on 20 January 2021 at 2pm via Microsoft Teams.

Leicester, Leicestershire and Rutland Corporate Governance Committee Meeting

Wednesday 20 January 2021 at 14:00 hours

Please note: The Corporate Governance Committee meeting on Wednesday 20 January 2021 at 2:00pm will not be open to the public in line with Government advice on public gatherings. The meeting can be viewed live via YouTube.

AGENDA

1. Apologies for absence.
2. To receive declarations by members of interests in respect of items on this agenda.
3. To advise of any other items which the Chair has decided to take as urgent.
4. Chair’s Announcements.
5. Minutes of the meeting held on 18 November 2020.
6. Performance Monitoring April – November 2020. (Appendix  – Performance Update).
7. Service Development Programme and ‘Our Plan 2020-24’ Update.
8. After the Incident Survey April – November 2020. (Appendix – Customer Comments).
9. Urgent Items.
10. Date of Next Meeting: The next meeting of the Corporate Governance Committee will be held on Wednesday 10 March 2021 at 2pm via Microsoft Teams.

Leicester, Leicestershire and Rutland Corporate Governance Committee Meeting

Wednesday 10 March 2021 at 14:00 hours

Please note: The Corporate Governance Committee meeting on Wednesday 10 March 2021 at 2:00pm will not be open to the public in line with Government advice on public gatherings. The meeting can be viewed live via YouTube.

AGENDA

1. Apologies for absence.
2. To receive declarations by members of interests in respect of items on this agenda.
3. To advise of any other items which the Chair has decided to take as urgent.
   There were no urgent items.
4. Chairman’s Announcements.
5. Minutes of the meeting held on 20 January 2021.
6. External Audit Plan 2020/21 and Audit Progress Report. Appendix 1 – Audit Plan Progress Report. Appendix 2 – Audit Plan Audit Strategy Memorandum.
7. External Audit – Annual Audit Letter 2019/20. Appendix – Annual Audit Letter.
8. Progress Against the Internal Audit Plan 2020-21. Appendix 1 – Progress Against the Internal Audit Plan 2020-21 . Appendix 2 – Statutory and Constitutional Requirements and working arrangements.
9. Internal Audit Plan 2021-22. Appendix – Internal Audit Plan.
10. Financial Monitoring to the end of December 2020.
11. Performance Monitoring April 2020 – January 2021. Appendix – Performance Update: April 2020 to January 2021.
12. Service Development Programme and ‘Our Plan 2020-24’ Update.
13. Organisational Risk Register. Appendix – Organisational Risk Register. 
14. Industrial Action Business Continuity Planning.
15. Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services Improvement Plan. Appendix – HMICFRS Improvement Plan Update.
16. The Government’s Response to the Redmond Review Recommendations. Appendix -Redmond Review .
17. Exclusion of the Press and Public. The public are likely to be excluded during the following item of business in accordance with Section 100(a) of the Local Government Act 1972: Mobilising System
18. Mobilising System – Exempt Report.
19. Urgent Items.
20. Date of Next Meeting.
    The next meeting of the Corporate Governance Committee will be held on 14 July 2021 at 2.00pm via Microsoft Teams.

Leicester, Leicestershire and Rutland Combined Fire Authority Local Pensions Board

Meeting to be held at: Leicestershire Fire and Rescue Service, 12 Geoff Monk Way, Birstall, Leicester, LE4 3BU on Wednesday 12 February at 10:00 hours (following the meeting of the Combined Fire Authority) 

AGENDA

1. Apologies
2. Minutes of the Local Pension Board meeting held on 19 June 2019: To approve the draft minutes of the Local Pension Board meeting held on 19 June 2019
3. Conflicts of Interest
4. Fire Pensions Administration Update: A verbal update will be given by Alison Greenhill, Leicester City Council
5. Scheme Administrator’s Update: The Scheme Administrator’s update will include am Overview of the Key Performance Indicator’s, Pensions Estimate Breakdown and Metric Data, and details of the Pension Modeller System (Appendix 1 – Transitional Protections Interim Order Circular and Appendix 2 – Home Office-Sargeant Factsheet)
6. LFRS Firefighters’ Pension Scheme Risk Register
7. Firefighters’ Pension Scheme Breaches Register
8. Joint Pension Board – Update: A verbal update will be given by Alison Greenhill, Scheme Manager
9. Employee Representative’s Input: A verbal update will be received from an employee representative
10. Date of next meeting: The next meeting of the Local Pensions Board will be held on Wednesday 17 June 2020 at Leicestershire Fire and Rescue Service Headquarters, Birstall following the meeting of the Combined Fire Authority
11. Any other business

This meeting has been cancelled.

The Local Pension Board meeting is predicted to start at 11:45. However, as the meeting follows the Combined Fire Authority, if that meeting overruns, the Local Pension Board meeting will start a little later.

The meeting can be viewed live via YouTube.

Leicester, Leicestershire and Rutland Combined Fire Authority Local Pensions Board

Meeting to be held on Wednesday 23 September at 11:45 hours.

The meeting can be viewed live via YouTube.

AGENDA

1. Appointment of Chairman.
2. Apologies.
3. Minutes of the Local Pension Board meeting held on 12 February 2020.
4. Conflicts of Interest.
5. Scheme Administrators Update.
6. Scheme Manager’s Update.
7. LFRS Firefighters’ Pension Scheme Risk Register.
8. Firefighters’ Pension Scheme Breaches Register.
9. Employee Representative’s input. A verbal update will be received from an employee representative.
10.  Date of Future Meetings. The next meeting of the Local Pensions Board will be held on Wednesday 16 December 2020 via Microsoft Teams at 12 noon, following the meeting of the Combined Fire Authority.
11. Any other business.

This meeting has been cancelled. 

The Local Pension Board meeting is predicted to start at 11:30am. However, as the meeting follows the Combined Fire Authority, if that meeting overruns, the Local Pension Board meeting will start a little later. Please wait online for the meeting to start.

The meeting can be viewed live via YouTube.

AGENDA

1. Apologies.
2. Minutes of the Local Pension Board meeting held on 23 September 2020.
3. Conflicts of Interest.
4. Scheme Manager’s Update.  A verbal update will be given by Alison Greenhill, Pension Scheme Manager.
5. Introduction by new Pension Scheme Provider and Pension Fund Administration Report.
6. LFRS Firefighters’ Pension Scheme Risk Register.
7. Firefighters’ Pension Scheme Breaches Register.
8. Joint Pension Board – Update.  A verbal update will be given by Alison Greenhill, Pension Scheme Manager.
9. Employee Representative’s input. A verbal update will be received from an employee representative.
10. Any other business.
11.  Date of Future Meetings. The next meeting of the Local Pensions Board will be held on Wednesday 16 June 2021 via Microsoft Teams, following the meeting of the Combined Fire Authority.

Leicester, Leicestershire and Rutland Combined Fire Authority Local Pension Board

Friday 16 April at 2pm via Microsoft Teams. 

The meeting can be viewed live via YouTube.

AGENDA

1. Apologies.
2. Minutes of the Local Pension Board meeting held on 10 February 2021.
3. Conflicts of Interest.
4. Firefighters’ Pension Scheme – Age Discrimination Remedy.
5. Date of next meeting. The next meeting of the Local Pensions Board will be held on Wednesday 16 June 2021 via Microsoft Teams, following the meeting of the Combined Fire Authority.
6. Any other business. 

Leicester, Leicestershire and Rutland Combined Fire Authority Employment Committee

Meeting to be held via Skype on Monday 8 June at 14:00 hours 

AGENDA

1. Election of Chairman
2. To advise of any other items which the Chairman has decided to take as urgent elsewhere on the agenda
3. Declaration of interests in respect of items on the agenda
4. Exclusion of the press and public: The public are likely to be excluded during the following items of business in accordance with Section 100(A) of the Local Government Act 1972 – Chief Fire and Rescue Officer Local Salary Review
5. Review Chief Fire and Rescue Officer Local Salary (Exempt under Paragraphs 1, 2, 3 and 10 of Schedule 12A)

Minutes of the meeting can be found by clicking here.