CFA Meetings

Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held at: Leicestershire Fire and Rescue Service HQ, Birstall, Leicester on Wednesday 6 February at 10:00 hour

AGENDA

1. Apologies for absence
2. To receive declarations by members of interests in respect of items on this Agenda
3. To advise of any other items which the Chair has decided to take as urgent.
4. Chair’s Announcements
5. Public Participation/CFA Rules of Procedure Rule 9 – Member Questions
6. To confirm the minutes of the meeting of the Combined Fire Authority held on 12 December 2018 as a correct record
7. Chaplaincy Support to LFRS: A presentation will be given by John Bird, Chaplain of Leicestershire Fire and Rescue Service
8. Budget Strategy 2019/20 to 2021/22 (Appendix 1, Appendix 2, Appendix 3, Appendix 4, Appendix 5 and Budget Strategy 2019/20 – 2021/22 – Formal Resolutions – Revised)
9. Pay Policy Statement 2019/20 (Appendix A – Pay Policy Statement 2019-20)
10. Estates Review Update (Appendix A – CFA Paper Strategic Estate Review Feb 2019 and Appendix B – E – CFA Paper Strategic Estate Review Feb 2019)
11. Review of Provided Cars (Appendix A – Vehicle Scheme Cost Comparison, Appendix B – Provided Vehicle Evaluation Matrix and Appendix C – Practice in Other Fire and Rescue Services)
12. Proposed Control Room Collaboration between Nottinghamshire Fire and Rescue Service and Derbyshire Fire and Rescue Service
13. Integrated Risk Management Plan (IRMP) 2020-2024 Scope and Approach
14. Service Delivery Update
15. Planning for a “No Deal” EU Exit (Appendix 1 – No Deal EU Exit)
16. Secondment arrangements for Assistant Chief Fire Officer – Director of Service Delivery
17. Calendar of Meetings 2019-20 (Appendix 1 – Calendar 2019 – 20)
18. Urgent Action
19. Date of Next Meeting: The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority will be held on Wednesday 19 June 2019 at 10am at Leicestershire Fire and rescue Service Headquarters, Birstall.

Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held at: Framland Committee Room, Leicestershire County Council, County Hall, Glenfield, Leicestershire, LE3 8RA on Tuesday 30 April at 13:30 hour

AGENDA

1. Apologies for absence
2. To receive declarations by members ofinterests in respect of items on this Agenda
3. To advise of any other items which the Chairhas decided to take as urgent
4. Chair’s Announcements
5. Public Participation/ CFA Rules of Procedure Rule 9 – Member Questions
6. To confirm the minutes of the meeting of the Combined Fire Authority held on 6 February 2019 as a correct record
7. Exclusion of the Press and Public (The public are likely to be excluded during the following item of business in accordance with Section 100(A) of the Local Government Act 1972:- Report of the CFA Employment Committee on the Appointment tothe Post of Assistant Chief Fire Officer)
8. Exempt Item – Report of the CFA EmploymentCommittee on the Appointment to the Post ofAssistant Chief Fire and Rescue Officer (Chief Fire and Rescue Officer (Exempt under Paragraphs 1, 2 and 10 of Schedule 12A))
9. Urgent Action
10. Date of Next Meeting: The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority will be held on 19 June 2019 at 10.00am at Leicestershire Fire and Rescue Services Head Quarters, Birstall

Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held at: Leicestershire Fire and Rescue Service Headquarters, 12 Geoff Monk Way, Birstall, Leicester, LE4 3BU on Wednesday 19 June at 10:00 hours

AGENDA

1. Election of Chairman
2. Election of Vice Chairman
3. Apologies for absence
4. To receive declarations by members of interests in respect of items on this Agenda
5. To advise of any other items which the Chair has decided to take as urgent
6. Chair’s Announcements
7. Public Participation/ CFA Rules of Procedure Rule 9 – Member Questions
8. To confirm the minutes of the meeting of the Combined Fire Authority held on 30 April 2019 as a correct record
9. To consider the minutes of the Corporate Governance Committee meeting held on 23 January 2019
10. Schedule of Nominations and Appointments for the Municipal Year 2019/20 (Appendix – Schedule of Nominations and Appointments for the Municipal Year 2019 – 20 and Revised Appendix A – Schedule of Nominations and Appointments for the Municipal Year 2019 – 20)
11. Revenue and Capital Outturn 2018/19
12. Integrated Risk Management Plan 2020-2024 – Proposals (Appendix A – IRMP 2020-2024 Proposals Document)
13. Review of Non-Operational Estate including Support Service Accommodation (Leicestershire Fire and Rescue Service Estates Review June 2019, Appendix A – Station Estates 2019 and Appendices B to F)
14. Control Room Merger between Derbyshire Fire and Rescue Service and Nottinghamshire Fire and Rescue Service
15. Policy on Sickness Management Proposals (Apprendix 1 – Sickness Wholetime Firefighters and Appendix 2 – CFA Sickness Green Book)
16. Tactical Response Vehicles
17. Firefighter Recruitment (Appendix 1 – 2019 AFSA and Capsticks Diversity and Positive Action Briefing Document)
18. Service Delivery Update
19. Urgent Action
20. Date of Next Meeting: The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority will be held on Friday 26 July 2019 at 10.00am at Leicestershire County Council, Glenfield
21. Exclusion of the Press and Public: The public are likely to be excluded during the following item of business in accordance with Section 100(A) of the Local Government Act 1972:- Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services – Inspection Report.
22. Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services – Inspection Report: A verbal update on the outcome of the inspection by Her Majesty’s Inspectorate of Constabulary and Fire and Rescue Services will be provided by the Chief Fire and Rescue Officer.

Leicester, Leicestershire and Rutland Combined Fire Authority

Meeting to be held at: Framland Committee Room, County Hall, Leicestershire County Council, Glenfield, Leicester on Friday 29 July at 09:45 hours

AGENDA

1. Apologies for absence
2. To receive declarations by members of interests in respect of items on this Agenda
3. To advise of any other items which the Chair has decided to take as urgent
4. Chair’s Announcements
5. Public Participation/ CFA Rules of Procedure Rule 9 – Member Questions
6. To confirm the minutes of the meeting of the Combined Fire Authority held on 19 June 2019 as a correct record
7. To consider the minutes of the Corporate Governance Committee meeting held on 13 March 2019
8. Statement of Accounts and Annual Governance Statement 2018 – 19
9. Our Plan 2019 – 22, Annual Report and Statement of Assurance 2018 – 19 (Appendix 1 – Our Plan 2019-2022 – Combined Fire Authority – July 2019 and Appendix 2 – Annual Report Statement of Assurance 2018-19 – Combined Fire Authority – July 2019)
10. Urgent Action
11. Date of Next Meeting: The next meeting of the Leicester, Leicestershire and Rutland Combined Fire Authority will be held on Friday 27 September 2019 at 10.00am at Leicester City Council, City Hall, Leicester

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

Leicester, Leicestershire and Rutland Corporate Governance Committee Meeting

Wednesday 23 January 2019 at 14:00 hours

AGENDA

1. Apologies for absence.
2. To receive declarations by members of interests in respect of items on this agenda
3. To advise of any other items which the Chair has decided to take as urgent
4. Chair’s Announcements
5. Minutes of the meeting held on 21 November 2018
6. Financial Monitoring to the end of November 2018
7. Performance Monitoring April – December 2018 (Appendix 1 – Performance Update – April 2018 to December 2018)
8. Service Development Progress Update and ‘Our Plan 2018 – 21’ – Actions Update
9. Progress against the Internal Audit Plan 2018 – 19 (Appendix 1 – Progress against the Internal Audit Plan 2018-19 and Appendix 2 – Background to statutory and constitional requirements and working arrangements)
10. Urgent Items
11. Date of next meeting: The next meeting of the Corporate Governance Committee will be held on Wednesday 13 March 2019 at 2.00pm at Leicestershire Fire and Rescue Service Headquarters, Birstall, Leicester, LE4 3BU

Leicester, Leicestershire and Rutland Corporate Governance Committee Meeting

Wednesday 13 March 2019 at 14:00 hours

AGENDA

1. Apologies for absence
2. To receive declarations by members of interests in respect of items on this agenda
3. To advise of any other items which the Chair has decided to take as urgent
4. Chair’s Announcements
5. Minutes of the meeting held on 23 January 2019
6. External Audit Plan 2018/2019 (Appendix 1 – Audit Strategy Memorandum 2018-19)
7. Progress against the Internal Audit Plan 2018/19 (Appendix 1 – Progress against the Internal Audit Plan 2018-19 and Appendix 2 – Background to statutory and constitutional requirements and working arrangements)
8. Internal Audit Plan 2019-20 (Appendix 1 – Internal Audit Plan 2019-20)
9. The Internal Audit Charter for the CFA – February 2019 (Appendix 1 – The Internal Audit Charter for the CFA – February 2019)
10. Financial Monitoring to the end of January 2019
11. Performance Monitoring April 2018 – January 2019 (Appendix 1 – Performance – April 18 to January 2019)
12. Service Development Programme and ‘Our Plan 2018-21’ – Actions Update
13. Organisational Risk Register (Appendix 1 – Organisational Risk Register March 2019)
14. Governance update
15. Blood Donor Scheme and On-Call Recruitment
16. Urgent Items
17. Date of Next Meeting: The next meeting of the Corporate Governance Committee will be held on Wednesday 17 July at 2pm at Leicestershire Fire and Rescue Services Headquarters, Birstall.

Leicester, Leicestershire and Rutland Corporate Governance Committee Meeting

Wednesday 17 July 2019 at 14:00 hours

AGENDA

1. Appointment of Chairman
2. Election of Vice Chairman
3. Apologies for absence
4. To receive declarations by members of interests in respect of items on this agenda
5. To advise of any other items which the Chair has decided to take as urgent
6. Chair’s Announcements
7. Minutes of the meeting held on 13 March 2019
8. Head of Internal Audit Service Annual Report 2018-19 (Appendix – Internal Audit Service Annual Report 2018-19, Annex 1 – HoIAS annual opinion 2018-19, Annex 2 – Summary of work undertaken supporting HoIAS Opinion 2018-19, Annex 3 – Summary – Self-assessment of conformance with PSIAS – April 2019 and Annex 4 – LCCIAS QAIP with action plan)
9. Performance Monitoring:
   1. a) April 2018 – March 2019 (Appendix 1 – Performance Update – April 2018 to March 2019)
   2. b) April 2019 – May 2019 (Appendix 1 – Performance Update – April 2019 to May 2019)
10. Service Development Programme and Our Plan 2019-22 – Update
11. Draft Statement of Accounts and Annual Governance Statement (Appendix – Annual Statement of Accounts and Governance Statement-2018-2019)
12. After the Incident Survey – Outcomes (Appendix 1 – After the Incident Survey 2018-19 – Summary of Results)
13. Procurement and Waivers
14. Sickness Absence
15. Fire Cadets – A presentation will be received by the Chief Fire and Rescue Officer
16. Urgent Items
17. Date of Next Meeting: The next meeting of the Corporate Governance Committee will be held on 18 September 2019 at 2pm at Leicestershire Fire and Rescue Services Headquarters, Birstall

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

Leicester, Leicestershire and Rutland Employment Committee Meeting

Wednesday 3 April 2019 at 14:30 hours

AGENDA

1. Election of Chairman
2. To advise of any other items which the Chairman has decided to take as urgent elsewhere on the agenda
3. Declaration of Interests in respect of items on the agenda
4. Exclusion of the press and public: The public are likely to be excluded during the following items of business in accordance with Section 100 (A) of the Local Government Act 1972
5. Shortlisting for the appointment of the Assistant Chief Fire Officer (Exempt under Paragraphs 1, 2 and 10 of Scheduled 12A)
6. Final Interview Arrangements (Exempt under Paragraphs 1, 2 and 10 of Scheduled 12A): To discuss final interview arrangements, including potential presentation topics and questions

Leicester, Leicestershire and Rutland Employment Committee Meeting

Wednesday 12 April 2019 at 09:30 hours

AGENDA

1. Minutes of the meeting held on 3 April 2019
2. To advise of any other items which the Chairman has decided to take as urgent elsewhere on the agenda
3. Declarations of interest in respect of items on the agenda
4. Exclusion of the press and public: The public are likely to be excluded during the following items of business in accordance with Section 100(A) of the Local Government Act 1972
5. To interview candidates for the post of Assistant Chief Fire Officer (Exempt under Paragraphs 1, 2 and 10 of Schedule 12A)

Leicester, Leicestershire and Rutland Combined Fire Authority Local Pensions Board

Meeting to be held at: Leicestershire Fire and Rescue Service, Birstall, Leicester on Wednesday 6 February at 10:00 hour (following the meeting of the Combined Fire Authority) 

AGENDA

1. Apologies
2. Minutes of the Local Pension Board meeting held on 12 December 2018: To approve the draft minutes of the Local Pensions Board meeting held on 12 December 2018
3. Conflicts of Interest
4. Scheme Administrator’s Update: Pension Fund Administration Report – Quarter 1 (October – 31 December 2018) – including KPI Overview, Estimate Breakdown and Metric Data
5. Scheme Manager’s Update: A verbal update will be given by Alison Greenhill, Leicester City Council
6. LFRS Firefighters’ Pension Scheme Risk Register
7. Firefighters’ Pension Scheme Breaches Register
8. Joint Pension Board – Update: A verbal update will be given by Alison Greenhill, Leicester City Council
9. Employee Representatives Input: A verbal update will be received from the employee representatives
10. Date of next meeting: The next meeting of the Local Pensions Board will be held on Wednesday 19 June 2019 at Leicestershire Fire and Rescue Service, Birstall following the meeting of the Combined Fire Authority

Leicester, Leicestershire and Rutland Combined Fire Authority Local Pensions Board

Meeting to be held at: Leicestershire Fire and Rescue Service, 12 Geoff Monk Way, Birstall, Leicester, LE4 3BU on Wednesday 19 June at 10:00 hours (following the meeting of the Combined Fire Authority) 

AGENDA

1. Appointment of Chairman
2. Apologies
3. Minutes of the Local Pension Board meeting held on 6 February 2019: To approve the draft minutes of the Local Pension Board meeting held on 6 February 2019
4. Conflicts of Interest
5. Scheme Administrators Update: The Scheme Manager’s update will include an Overview of the Key Performance Indicators, Pensions Estimate Breakdown and Metric Data, and details of the Pension Modeller System
6. Scheme Manager’s Update: A verbal update will be given by Alison Greenhill, Leicester City Council
7. Update and Review of HR Policies and potential Impact on Fire Fighter Pensions: A presentation will be received from Caroline Deane, Area Manager People and Organisational Development, Leicestershire Fire and Rescue Service
8. Purpose of the Local Pension Board: A presentation will be received from Alison Greenhill, Scheme Manager
9. Leicestershire Fire and Rescue Service Firefighters’ Pension Scheme Risk Register
10. Firefighters’ Pension Scheme Breaches Register
11. Joint Pension Board – Update: A verbal update will be given by Alison Greenhill, Scheme Manager
12. Employee Representatives’ input: A verbal update will be received from the employee representatives
13. Date of next meeting: The next meeting of the Local Pensions Board will be held on Friday 27 September 2019 at Leicester City Council, City Hall, 115 Charles Street, Leicester LE1 1FZ following the meeting of the Combined Fire Authority
14. Any other business

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.

The agenda and reports for meetings of the Combined Fire Authority and its’ Committees are made available five clear working days before a meeting, not including despatch day, meeting day, weekends and bank holidays.